St Charles Church .org   News & Events Faith & Sacraments Ministries Volunteer Search/Help Contact Us

Web Team 2004 Meeting Minutes

WEB TEAM MEETING: March 9, 2004, 7:30 PM in the Memorial Room

=========
DECISIONS
=========
1. The Web Team is more than happy to be one of many groups to use the 
   parish technology center, to respect its policies and to safeguard the technology.

2. Add "Current Month's Highlights" to top of calendar to show Council's picks. Purpose
   is to partially address issue of seeing the "major" events for the month.
    

3. "Newcomers welcome" section of the website will be designed as follows:
   3-tab approach with self-contained pages, keeping a minimal number of links 
   so as not to overwhelm newcomers. (We won't use the existing "Our Parish" page 
   since that's also aimed at current parishioners and has a larger number of links.)
   * Tab A - Newcomers Welcome
     1 paragraph welcome from the pastor
     List one welcoming event (welcome reception if coming up w/in a month,
         or another parish-wide event if welcome receptions just passed)
   * Tab B - About St. Charles (newcomers version)
     1 Latest bulletin, 2 FAQ, 3 Parish Staff, 4 Homilies, 5 Faith, 6 Volunteer Ops
     7 School, 8 Relig. Ed., 9 Parish History, (eventually, Community Center link)
     "How to Join the Parish >>"
   * Tab C - (existing) Join St. Charles page

4. Web Team ministry page redesign:
   * Tab A - Web Team Ministry
   * Tab B - Services  [Requests, Comments, Contributions]
   * Tab C - Programming Tips
   * Tab D - Meetings & Minutes
   Link style guidelines (explantions and background) and pagetags page (actual code),
   listing all the code examples on one long page linked at the top similar to an FAQ.

5. Search Engine: stick with Google for now and don't force a new page to open. 
   Re-evaluate HtDig once our server and provider situation is stabilized.

============
ACTION ITEMS
============
Mark: Add "current month's highlights" link to main calendar that will show
      the latest month's highlights as picked by the parish council each 
      month. This'll be an include file that will also drop into the News 
      page. This is a medium-term workaround for showing priorities on the 
      calendar at a glance. [Done]

      Create revised Web Team and New Parishioners pages.

      Make background color on calendar match rest of site [Done].

      Continue integration of styleguide and code snippets.

Jose: Avoid forcing new browser windows to open going forward. [Done]

Larry: For April's Council, prepare options for site hosting, including costs and list of 
       our current requirements like mySQL, PHP. Options can include staying with our current
       host, any known reliable providers that offer a similar service, and the option to 
       maintain our own server. (The list of our current requirements will permit anyone else
       who wants to price a vendor to do so.

       Continue to work bugs in calendar.

       Arrange for cancellation of monthly $5 charge for web traffic stats that are
       no longer available.

       Aim for getting open source traffic stats package implemented for end of March.

       Create script to output calendar events into a spreadsheet for Jose. [Done]

Milt: Prepare 1 paragraph "Pastor's welcome message" and a 2-paragraph
      "faith at St. Charles" by the Pastor, get approval by Fr. Gerry
      and arrange for Spanish translation.

============
DISCUSSIONS
============
OUTAGE - New server space and capabilities on back end, but haven't done full 
switchover yet. Shouldn't have any site downtime during the switch. Larry is 
aiming for the late March 14. We'll need to do our own back-up copy of the site,
capturing any files changed since February as a precaution.

CALENDAR - Known bugs are continuing to be worked, although we're at a
point where we're well beyond the intended capabilities of the software.
Another open source package may be preferred down the road. There are over
250 events listed in March, so it is difficult to have an inclusive calendar
that's also easy to see all events at a glance.

ATTENDEES: Mark, Andrew, Tom, Larry, Jose, Milt, Becky, Maggie
(Eugene emailed a list of calendar/scheduler bugs--some identified
previously, some not.)



WEB TEAM MEETING: January 27, 2004 (DID NOT TAKE PLACE BECAUSE OF BAD WEATHER)
(This is a summary of results taking place in the interim.)

You'll note on our homepage that we now have 2 columns for headlines and we have a few 
more than usual. The Parish Council and Fr. Creedon are identifying parish highlights 
for the coming month. These are first posted on the Council page for review by the 
Council, http://www.stcharleschurch.org/council/#highlights, 
and then are added to the News page in the right-hand column. 
These highlights then trickle on to the home page as time and space permit. 
The purpose is that the highlights are available for a longer time (on the News page) 
for visitors to plan accordingly, and then are added to the home page (for higher visibility). 
We want to keep the homepage newsy and not too long, so this is the approach we're taking.

=========
FISCAL YEAR 2005-2006 WEB TEAM DATES
=========
We plan on celebrating the parish website's anniversary in early June during Mass. 
In 2005, we hope to have an open house of sorts after the 9 AM, 1 PM and 11 AM Masses. 
In 2006, we'd like to expand to after all of the Masses.

I also imagine we'll offer some classes at some point, but it's too premature to 
discuss dates until we actually have computers in the community center.

A) Recurring Events
Event: Web Team Meeting
Start Time: 7:30 PM
End Time: 9 PM
Anticipated number of people: 10
Requested meeting space: technology center
2004:
September 14
October 26
December 7
2005:
January 25
March 15
April 26
September 13
October 25
December 6
2006:
January 24
March 14
April 25

B) Other
Event: Parish Website Anniversary Celebration and Demonstration of Capabilities
Start Time: 9 AM
End Time: 1 PM
(after the 9 AM and 11 AM Masses)
Date: June 5, 2005
Anticipated number of people: 30
Requested meeting space: technology center
[We'd also like to speak at the 9 AM and 11 AM Masses]

Event: Parish Website Celebration and Demonstration of Capabilities
Start Time: 2 PM
End Time: 3 PM
(after the 1 PM Mass)
Date: June 5, 2005
Anticipated number of people: 30
Requested meeting space: technology center
[We'd also like to speak at the 1 PM Mass]


Event: Parish Website Anniversary Celebration and Demonstration of Capabilities
Start Time: 8 AM
End Time: 1 PM
(after the 7:30 AM, 9 AM and 11 AM Masses)
Date: June 4, 2006
Anticipated number of people: 30
Requested meeting space: technology center
[We'd also like to speak at the 7:30 AM, 9 AM and 11 AM Masses]

Event: Parish Website Celebration and Demonstration of Capabilities
Start Time: 2 PM
End Time: 3 PM
(after the 1 PM Mass)
Date: June 4, 2006
Anticipated number of people: 30
Requested meeting space: technology center
[We'd also like to speak at the 1 PM Mass]

Event: Parish Website Celebration and Demonstration of Capabilities
Start Time: 6 PM
End Time: 8 PM
(after the 6 PM Mass)
Date: June 4, 2006
Anticipated number of people: 30
Requested meeting space: technology center
[We'd also like to speak at the 6 PM Mass]

TOP

E-mail this page to a friend...

 
or
Web Team »