What It Takes Each Month to Keep This Site Going

Post the Bulletins in English and Spanish

• Receive the bulletins via email sometime between Tuesday and Friday
• Convert into PDFs
• Reformat the MS Word version into HTML (web page)
• Add links to other parts of the site where appropriate
• Update directory that lists all of the bulletins
• Announce the changes on What's New page
• (update parish calendars if previously-unannounced events are mentioned)
• (update site if possible if we see fliers inserted into the bulletin that weren't provided to the Team)
   
  
• we also submit a "website awareness" announcement for the bulletin each month, faxing the bulletin form at least 9 days before it will be published

[repeat many of the above steps for the San Carlos site]

Update the Various Parish Calendars

• At night during last day of month, switch files so current month automatically pulls up when visitor selects "calendar"
• Receive memo from parish office with changes to parish calendar (sometimes); this is often after the month has already started. Go back and remove cancelled events and add new events to both the web calendar and the print/palm-friendly calendar
• Update C'YA calendar (usually later in month)
• Call parish office to see if celebrant's schedule is available; request fax or pick up paper copy; retype schedule into a web page

[repeat many of the above steps for the San Carlos site]

Update Headlines page

• Review calendar and bulletin for important events to promote
• Respond to emails requesting headline news
• Remove older news announcements, moving them to the News page in some cases
• At start of month, incorporate parish monthly theme into the headlines

Participate in Web Team meeting

• Send out reminder email to Team
• Determine and prepare agenda
• Prepare summary of monthly statistics

Analyze Web Traffic Statistics

• Review which pages are popular
• Identify if any new sites have linked to us or are sending traffic our way; review their sites to see what they're saying about us
• Note any changes for bulletin announcements or sharing with the Council

Throughout the Month

• Social Justice updates (This ministry uses a designated web programmer, Maggie Jones, to handle their frequent updates)
• Respond to requests for new information, such as Living Stones or other project that come up
• Respond to Web Team emails
• Post any photos that become available
• Highlight "seasonal" pages, like Marian reflections (May/October), April Fool's (2001, 2000, 1999), Pentecost, Cookies for Kairos, etc.

Other Periodic Updates (These might be provided to the Team or they might require reminder emails)

• Eucharistic Ministers Schedule
• Capital Campaign
• Parish Council Updates
• Neighborhood recurring events, like Advent, Lent, and picnics
• Annually: extend parish calendar for the next 12 months when this information becomes available at the end of June; this includes weekly tithes, monthly themes and other events.